GPSR language requirements by EU country
GPSR language requirements by EU country: who sets the language, what national law demands in seven member states and what your online listing needs.
Labels and manuals for the EU and UK
We check what belongs on your product, its packaging, its manual and your online listing, and in which languages. You keep control of your texts; we tell you what each market requires and review your files before you print.
Your label was made for your home market
Your box, rating plate and manual were designed for customers at home. In Europe, the manufacturer and your EU contact each need their details in the right place, safety information has to be in the language each target country requires, and your listing must repeat it.
What applies
Identify product and manufacturer
Type, batch or serial number and the manufacturer's name, postal and electronic address go on the product, or on packaging or documents if not possible.
Your EU contact on the product
Your EU economic operator's name and contact details go on the product, its packaging, the parcel or an accompanying document.
GPSR Responsible PersonInstructions in the local language
Instructions and safety information must be in a language consumers easily understand, as determined by each member state where you sell.
Your listing shows it too
Online offers name the manufacturer and your EU contact, identify the product with a picture and show its warnings in the local language.
What we do within the agreed scope
We work within the agreed scope and mandate; you stay responsible for your product, its labels and the content of your instructions.
Talk to our teamA label plan per product
For each product, we list which details go on the product, packaging, manual and listing, by role and by market.
Language check per country
We tell you which language each target country requires for instructions, safety information and listing warnings.
Review before you print
We review artwork, rating plates, manuals and warnings against the rules that apply and list what to change.
Listings checked
We check your online offers for manufacturer, EU contact, product identification and warnings.
Translations organized
Where agreed, we organize translations of instructions and safety information into the languages you need.
What we need from you
- Current labels, artwork and rating plates
- User manuals and safety information
- Product photos and dimensions
- Target countries and sales channels
- Names and addresses of your EU operators
- Links to your online listings
How it works
01
Map products and markets
We note each product, where you sell it and which rules apply to it.
02
Check every label
We compare labels, manuals and listings with the requirements and list what is missing.
03
Update and translate
You update artwork and texts; we review the new versions and organize translations where agreed.
04
Approve and print
You approve the final files before the next print run or shipment.
Questions about labels and manuals
Is English enough for instructions in the EU?
Usually not. The GPSR leaves the language to each member state where you sell, and several have set one: Germany, for example, requires German for instructions, safety information and the warnings in your online offer. Plan the languages by target market, not one manual for everyone.
Can a QR code replace the printed manual?
Not for products under the GPSR. Digital information is allowed only in addition to the instructions, safety information and contact details that come with the product, not instead of them.
Can the EU Responsible Person appear only on the parcel?
Legally yes: the GPSR allows the product, its packaging, the parcel or an accompanying document. In practice, the parcel is thrown away first and does not follow the product through returns or resale, so we recommend the sales packaging.
What about labels in Great Britain?
Great Britain has its own rules. For consumer products, the General Product Safety Regulations 2005 ask for the producer's name and address and a product reference on the product or its packaging, unless that is not reasonable. For UKCA or CE products, instructions must be in English. Northern Ireland applies the EU GPSR.
When do EU packaging labels become mandatory?
Under the Packaging Regulation, packaging carries a harmonized label on its material composition from 12 August 2028, or 24 months after the Commission's implementing acts if that is later. E-commerce packaging is included; other transport packaging is not.
Insights on this topic
GPSR safety warnings: what to write and where it goes
GPSR safety warnings come from your risk analysis, not a list: what Article 9(7) requires, where warnings go, which language applies, with examples.
GPSR label requirements: which address goes where
GPSR label requirements by role: where manufacturer, importer and Responsible Person details go on product, packaging, parcel or listing, with legal basis.
Show us your label and manual
We go through one product with you and show what each market expects on the label, in the manual and in your listing.
Get in touch with our team of experts
Tell us what you manufacture and where you want to sell. We identify the requirements for EU and UK market access and come back to you with the next steps.